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OFFICE 365 MAIL ARCHIVE
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OFFICE 365 MAIL SOFTWARE
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In addition, information about Bcc and distribution list recipients may also not be discoverable. Office 365 archiving does not provide a tool to share the content after it is discovered. In both case, content should be in a share-able format. The two main reasons discovery is important is for legal or information requests.

Discovery - Office 365 email archiver provides what is known as a role based multi-mailbox, but only with limited functionality.

Retention policies can also not be applied to inactive mailboxes Not every end user has the knowledge or understanding about the ever changing regulatory requirements of the corporation and shouldn’t be burdened to make a judgment call on how long to retain the email. This as a result somewhat circumvents the idea of having a retention policy in the first place.

Retention - Office 365 archiving allows an end user to make the final determination on which emails should be archived and which should be deleted.

Other areas in which Office 365 email archiving is limited includes: This defeats the whole purpose of archiving. With Office 365 archiving, the email will not be found, as it never made it to the archive. Typically what happens when an end user loses or deletes an email is they will ask the IT department to recover it. Occasionally employees will make the wrong call, which can lead to emails being deleted that should’ve been saved.

Lost Emails - Leaving the decision up to an end user, means multiple employees having to make multiple judgement calls.

Lost Time - When users have to make a judgment call on each email, this can take time, which from a business perspective means a reduction in productivity.

OFFICE 365 MAIL ARCHIVE

The decision on which emails to archive and which to delete should not end up in the hands of all employees.

Regardless of who has the final say, best practices suggest companies should archive all incoming and outgoing email across the enterprise. Reactive Archiving AbilitiesĪrchiving policy decisions should be made on the corporate level, or in the case of a small-to-medium size business, by someone considered to be an administrator.

OFFICE 365 MAIL DOWNLOAD

If you’d like a guide on evaluating an email archiving solution, download our eBook on the 17 questions you should ask. If you’re part of a company that is moving or has already moved to O365 and is considering using its native archiving feature, pay close attention to the following.

OFFICE 365 MAIL FULL

While Microsoft advertises that Exchange Online gives a company “archiving ability,” that’s not entirely the full truth. For instance, in some plans, users have access to Office 365 email archiving capabilities through Microsoft’s hosted Exchange Server (aka Exchange Online) for legal discovery and compliance, not to mention eDiscovery to identify, hold and analyze data throughout their business. But with each of these plans comes varied levels of functionality. The beauty of O365 is that it offers an organization multiple plans for multiple types of businesses. While there are some who have yet to make the leap, many companies, both large and small, have begun a massive migration toward O365 - most noticeably for its popular office applications like Word, Excel, PowerPoint and Exchange.

OFFICE 365 MAIL SOFTWARE

Companies today have begun mercilessly migrating away from their outdated office suite software towards a more robust and powerful Microsoft Office 365 (O365) solution.